DEEPWAVE Data Policy

The World Meteorological Organization (WMO) Resolutions 40 and 25 (adopted by the XII Congress on 26 October 1995) comprises the basis for the DEEPWAVE data policy and protocol to be adopted and practiced by each of the DDACs:

"As a fundamental principle of the World Meteorological Organization (WMO), and in consonance with the expanding requirements for its scientific and technical expertise, the WMO commits itself to broadening and enhancing the free and unrestricted international exchange of meteorological and related data and products".

In general, users will have free and open access to all the DEEPWAVE data, subject to procedures to be put into place at the various DDACs and the DEEPWAVE Data Policy. The following is a summary of the DEEPWAVE Data Policy by which all DEEPWAVE participants, data providers, and data users are requested to abide by:

  1. All investigators participating in DEEPWAVE agree to promptly submit their preliminary processed data and metadata to the main DEEPWAVE Data Archive Center at EOL no later than 29 January 2015 (six months after the end of the field campaign) to facilitate initial instrument inter-comparisons, quality control checks and calibrations, as well as early interpretation of the combined data set. Individual preliminary datasets can be restricted (password protected) at the discretion of the data provider. All archived supporting operational data and products will be open and accessible by the Scientific Community during this period. The preliminary data submission period is from 29 July 2014 to 29 January 2015.

  2. DEEPWAVE Investigators agree to submit their final research data and metadata to the EOL within the one-year period following the conclusion of the field campaign. The final data submission period is from 29 July 2014 to 29 July 2015.

  3. During the initial data analysis period, defined as a one-year period following the preliminary data submission deadline to the DEEPWAVE archive, DEEPWAVE Principal Investigators (PIs) will have exclusive access to these research data. This initial analysis period is designed to provide an opportunity to quality control the combined data set as well as to provide the PIs, their students and collaborators ample time to analyze and publish their results. The initial data analysis period is from 29 January 2015 to 29 January 2016.

  4. All data and metadata in the archive will be considered open to the public domain 18 months following the end of the field campaign (i.e., on 1 February 2016 and thereafter). However, any research dataset within the DEEPWAVE archive can be opened to the public domain earlier at the discretion of the responsible data provider in consultation with the DEEPWAVE SSC.

  5. A list of DEEPWAVE Investigators will be provided by the project science leadership to EOL and will include the PIs directly participating in the field experiment as well as collaborating scientists and agencies who have provided guidance and data in the planning and analysis of DEEPWAVE data. All DEEPWAVE investigators will have equal access to all data. All data shall be promptly provided to other DEEPWAVE investigators on the above specified list upon request. However, the DEEPWAVE science leadership will be responsible for approving any data requests from investigators not included on the list.

  6. During the initial data analysis period, the responsible data provider must be notified first of the intent to use their data, in particular if data are to be provided to a third party (e.g., journal articles, presentations, research proposals, other investigators). It is strongly encouraged that the responsible data provider(s) be invited to become collaborators and/or co-authors on any projects, publications and presentations. If the contribution of the data product is significant to the publication, the PIs responsible for generating a measurement or a data product should be offered the right of co-authorship. Any use of the data should include an acknowledgment or preferably a citation (e.g. Digital Object Identifiers or DOIs). The EOL expects to be assigning DOIs for all final datasets submitted to the main archive at EOL. In all circumstances, the responsible data provider(s) should be acknowledged appropriately.

  7. All acknowledgments of DEEPWAVE data and resources should identify: (1) DEEPWAVE; (2) The providers who collected the particular datasets being used in the study; (3) The relevant funding agencies associated with the collection of the data being studied, and (4) the role of EOL or relevant data archive center, and (5) use of any relevant DOIs.

    A suggested acknowledgement: "The author(s) wish to acknowledge the DEEPWAVE Project, [the Data Provider(s)] funded by the [relevant Funding Agency], and the DEEPWAVE Data Archive Center at NCAR’s Earth Observing Laboratory [or other relevant Archive Center]." In addition, this text could include "This dataset is cited through doi:XX.XXXX/XXXXXXXX .", or preferably use the appropriate dataset citation(s) in your Publication's References section.

  8. The EOL will be responsible for the long-term data stewardship of the DEEPWAVE archive.

DEEPWAVE Data Management Milestones       Deadline      
End of Field Campaign 28 July 2014
Preliminary Data Submission Deadline 29 January 2015
Final Data Submission Deadline 29 July 2015
Initial Data Analysis Period (DEEPWAVE Science Team members have exclusive access to the data during this period.) 29 January 2015 -
29 January 2016
Data becomes open and available in the Public Domain by 1 February 2016