Request Process for Small Field Campaigns

"SMALL PROJECT" DEFINITION

The LAOF request process is determined on the basis of the complexity of the field component and the deployment costs.  In general, small field campaigns display one or more of the following attributes:

  • Domestic or "friendly" (as deemed by a review committee) foreign deployments
  • Small investigator team and few individual science proposals
  • Involvement of a single or small number of LAOF
  • Straight-forward deployment logistics
  • Little to no interagency collaboration
  • LAOF deployment costs under $1.25 Million

Since exceptions to these general guidelines will occur, it is essential that Principal Investigators discuss all proposed field activities with their NSF Program Officer as well as the appropriate Facility Managers in a timely manner.  If you are unsure how your project would be classified, please contact NSF or the LAOF Request Coordinator for guidance.


DOCUMENTATION REQUIREMENTS

  • Letter of Intent
  • Facility Request
  • Scientific Grant Proposal(s)
  • Project overview in form of a presentation


STEP-BY-STEP INSTRUCTIONS FOR SMALL PROJECTS

For small field campaigns, NSF facilities can be requested twice annually. Due dates for receipt of requests for consideration are 

  • 1 July FY-2 for use between 1 October and 31 March of FY-0 and 
  • 1 December FY-1 for use of a facility between 1 April and 30 September in FY-0. 
  • For example, requests for facility use between 1 October 2018 and 31 March 2019 will be due by 1 July 2017.  Requests for use of a facility between 1 April and 30 September 2019 will be due by 1 December 2017.
  • Please note that deadlines are strictly enforced.
The lead investigator is responsible for taking the outlined actions and for providing the following material to NSF and the LAOF Partner Organizations.  If you are unfamiliar with the mentioned documentation, please review the Request Documentation Definition section of this website.
 
FY-n references refer to the fiscal year (October through September) in which an action has to be taken.  The campaign will take place in FY-0, FY-1 refers to one fiscal year ahead of the campaign etc.

 

  • Anytime in FY-2: Initiate contact with your NSF Program Officer and the Facility Manager(s) of the appropriate LAOF Partner Organization to alert them of your intentions and get preliminary advice concerning timing and objectives. 
  • 1 March / 15 September FY-2: Submit a Letter of Intent to the NSF LAOF Program Director and LAOF Request Coordinator.
  • June / November Timeframe FY-2: Contact your NSF Program Manager well in advance to discuss and receive advice on the timing of submitting your science proposal to NSF. 
  • 1 July / 1 December FY-2Submit electronic copy of the completed Facility Request Form(s) to the LAOF Request Coordinator and relevant Facility Managers. 
  • 1 July / 1 December FY-2Submit up to five presentation slides in electronic form to the LAOF Request Coordinator.
  • 31 August / 31 January FY-2: Submit electronic copy of the scientific project description of the relevant Scientific Grant Proposal(s) to the LAOF Request Coordinator.

Your request will be discussed at either the Fall OFAP or Spring OFAP meeting in the year before your actual deployment phase.

 

NSF APPROVAL PROCESS FOR SMALL FIELD CAMPAIGNS

The review of each project proposal is handled through the NSF merit review process.  Final decision by NSF is usually reached within two to three months of the OFAP meeting. Your NSF Program Officer will contact you directly to inform you about her decision to recommend or decline the request.

 

ADDITIONAL REQUIREMENTS FOR NCAR-LED SMALL FIELD CAMPAIGNS

Please note that NCAR-led small field campaigns are handled slightly differently due to the unique relationship between NSF/AGS and NCAR.  Please follow the procedures described under "Review Procedures for NCAR-led Science Proposals".