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In October 2005, the NCAR/ATD Project Office and the UCAR/JOSS Field Operations and Data Management groups merged into the new Field Project Services Facility within EOL. As a result, EOL now provides all-inclusive "Direct Facility Support" for EOL-managed NSF facilities in both small and large NSF-funded programs as well as "User Support" services to scientists participating in large NSF-funded and multiagency funded campaigns.
Please note that the services listed below are all done in close collaboration with other EOL facilities.
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Planning
Observing Facilities Assessment Panel (OFAP) -related tasks
Provision of facility use advice
. Preparation of facility feasibilities and cost estimates
. Conduct and support of OFAP meeting
Preparation and submission of supplemental project proposals
Space (e.g., Operations Center)
. Establishment of a project office and overall project support
. RDCC/VOC support
. Non-Deployment Pool instrument special funds (e.g., Learjets)
Meetings (working groups, planning meetings, science meetings, data meetings)
Initial agency coordination meeting
. Meeting logistics (hotels, travel, documentation, food)
. Creation of program web sites and program-specific mailing lists
. Provision of translators
. Multi-national and multi-agency project planning
. Meeting report preparation and distribution
Requirements assessment including questionnaires
Logistics (lodging, shipping, transportation)
. Data ingest and archival
. Operations center space/PI requirements
Documents
Summary reports
. Science and implementation plans
. Operations plan
. Data management plan
. Project logistics books/Project information bulletins
. Project newsletters/Memorabilia
Field site surveys
Accommodations and rental cars
. Facility sites, airports, and operations center space
. Immigration/customs
. Banking/financial services
. Medical facilities
. Communications (phones, internet)
. Supplies (gases, dry ice, diesel, aircraft fuel)
. Purchased support services (heavy equipment, transportation)
. Weather-related issues (cold-weather gear, flooding, etc.)
Implementation
Data management
Establish data management strategy, data policy, and protocol
. Define program data needs and identify data sources
. Establish data centers and data exchange procedures
. Design project web pages, discussion forms, wikis
. Image viewers, format converters, and software development
Diplomatic arrangements
Coordination and application of research permits
. Coordinate diplomatic and military clearances
. Conduct embassy briefings and interactions
. Customs and shipping arrangements including waiver of import duties
. Negotiate aircraft landing fees
. Indemnification insurance
Contracts
Site negotiations and leases
. Site preparations and purchased services
. Non-NCAR platform negotiations and leases
. Purchase of expendables/supplies (including aircraft)
. Accommodations
. Travel arrangements
. Rental vehicles
. Project personnel (forecasters, special support staff)
Operations center
Identify operations center space
. Layout of office space
. Furniture and supplies procurement
. Design and installation of Local Area Network
. Provision of computers, projectors, printers, fax, etc.
. Physical setup of operations center
. Arrangements for utilities (power, heat, cleaning)
Communications
Arrangements for phones, fax numbers
. Arrangements with local internet providers (T1 lines, sat comm. etc.)
. Provision of radios
. Frequency allocations approvals
Project infrastructure
Construction (operations center, runway, docks, etc.)
. Provide laboratory and storage space
. Cable/satellite reception
. Conditioned power, battery backup
. Freezers/refrigerators/air conditioning
. Portable toilets
Fixed base operator services
Space (offices and hangar)
. Logistics and arrangements
. Aircraft fuel price negotiations and supply
. Equipment and services (ground power, air conditioning units, sanitary services, etc.)
Aircraft preparations
Data system installation and preparations
. Air traffic control coordination
. Dropsonde approvals
. Payload assessment, integration, and installation
. Aircraft modifications, upgrade to aircraft infrastructure
. Floor load analyses, EMCs, test flights
. Aircraft coordination meetings and flight planning
. Radio and satellite communications
. Real-time display of facility data (ION)
. Sensor calibrations
Facility site preparations
Road improvements
. Brush and tree removal
. Site preparations (leveling, grading, gravel, compacting)
. Lightning protection
. Power, communications, shelters
. Insect and pest control
. Security measures (fences)
Ground-based observing facilities/instrumentation
Facility setup and testing
. Packing and shipping
. Hazardous material declarations
. Instrument design
. Hardware manufacturing
Health/Safety
International country safety reviews and issues
. Operational safety assessment (instrument and hazardous material)
. Arrangements for immunizations and medical supplies
. Identification of hospitals and emergency services, medical evacuations
. Supply of bottled water
. Safety briefings/safety bulletins/safety websites
. Hazardous materials
. Identification and provision of project safety officer
Project personnel
Personnel schedules
. Students/local personnel hire
. Provision of training
. Flight certification for NRL P-3
. Medical clearances
. Flight waivers, diplomatic clearances
. Assistance with visas and travel arrangements
Supplies
Gas (helium and calibration gases e.g., nitrogen and oxygen)
. Chemicals and dry ice
. Food and water supply
. Diesel fuels for generators
. Hardware/machine shop services
Transport
Trucks, cranes, barges
. Charter flights, helicopters, boats
. Cars, vans, bikes, motor scooters
Security
Security questionnaire/database
. Airport/military base arrangements
. Badging
. Parking permits
. Facility protection (guards, fences)
Field operations
Operations center
Project/facility coordination and direction
. Coordinate special project operations (fixed/mobile)
. Daily planning process
. Set up .chat rooms. for facility coordination
. Data management activities in the field
. Air Traffic Control briefings and file flight plans
. Real-time data ingest and archival
. Network support (system administration)
. Satellite receiving system
. Configuration of displays (ZEBRA, IDV)
. Field catalog (reports, project summaries, data products)
. Forecast/nowcast services
. Daily operations messaging (phones/internet alerts)
. Science review meetings
. Administrative support
. Coordination with project scientists/managers
. Coordination of staff schedules
Meetings
Forecasting meeting
. Project/facility status monitoring
. Daily planning meeting
. Mission evaluation, debriefing/reporting
. Aircrew briefings and debriefings
Public relations
Project brochures
. Press releases
. Visitor, press visit, and tour coordination
. Organize project .open house. (i.e. media days)
. Educational activities
. Interactions with local organizations and agencies
Facilities
Operations and upgrades
. Repairs and maintenance
. Pre-, during, and post-field calibrations
. Data collection and processing
. Staffing and personnel adjustments
Post-field activities
Facility wrap-up
Arrangement for heavy equipment required for teardown
. Facility teardown
. Packing and shipping
. Customs
. Site restoration
. Return of rental equipment (including cars)
. Post-field calibrations
Data management
Data calibration questions and other support
. Reprocessing of data sets
. Collection of metadata for all program data
. Coordination of distributed data archive
. Data quality control and assurance
. Collection of supporting data
. Data processing
. Special data set generation (.composites.)
. Data integration
. Special media products (CD, DVDs)
. Program long-term data archival and distribution
. Organization of data workshops
. Data stewardship
Post Project Wrap-up
Project evaluations
. Thank you letters
. Facility debriefings
. Reconciliation of budgets
. Reports to funding agencies
. Organize scientific meetings
. Preparation of .white. papers
. Publications (special issues)
. Education and outreach
. Maintain project web pages
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